Facilities Maintenance Coordinator

Job description:
Job Overview
WisLab EMS is seeking a proactive and highly organized Facilities Coordinator to join our team. The Facilities Coordinator plays a crucial role in ensuring our workplace is safe, efficient, and well-maintained. This position is the central point of contact for all facilities-related requests and is responsible for coordinating maintenance activities, managing vendor relationships, and supporting various operational tasks. The ideal candidate is a hands-on problem-solver with excellent communication skills and a strong customer service mindset.
Key Responsibilities
Work Order Management: Serve as the primary administrator, your will receive, prioritize, and assign all incoming maintenance and service requests from employees.Vendor Coordination: Schedule, dispatch, and oversee external vendors for specialized maintenance and repairs (e.g., HVAC, plumbing, electrical, janitorial). Obtain quotes, process invoices, and ensure vendor compliance with company policies.Preventative Maintenance: Assist the Operation Manager in scheduling and tracking preventative maintenance for critical building systems and equipment to minimize downtime.Inspections & Walk-throughs: Conduct regular inspections of the facility to identify potential safety hazards, maintenance needs, and opportunities for improvement.Inventory Management: Monitor and maintain inventory levels for office, janitorial, and maintenance supplies. Place orders as needed to ensure stock is adequate.Office Moves & Space Planning: Coordinate employee desk moves, office reconfigurations, and furniture assembly/installation projects.Safety & Compliance: Support the implementation of health and safety programs. Assist with fire drills, safety inspections, and ensure the facility remains compliant with OSHA and local regulations.General Maintenance: Perform minor, hands-on maintenance tasks such as changing light bulbs, assembling furniture, hanging pictures, and addressing minor cosmetic repairs.Communication: Act as the main point of contact for employees regarding facility issues, providing timely updates and excellent customer service.Administrative Support: Provide administrative support to the Operation Manager, including preparing reports, tracking budgets, and maintaining facility records.
Qualifications and Skills
Required:
High school diploma or GED.2+ years of experience in a facilities coordination, property management, office management, or related role.Demonstrated experience coordinating with and overseeing external vendors.Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.Proactive, self-motivated, and able to work independently with minimal supervision.
Preferred:
Associate or bachelor’s degree in a related field.Basic knowledge of building systems, including HVAC, electrical, and plumbing.Bilingual English and Mandarin is a plus.
Job Type: Full-time;Pay: $28.00 - $36.00 per hour.

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